A timed agenda and problem-solving protocol that gets your team from concern to a real plan in half an hour — with roles, a built-in timer, and a printable note-catcher.
Student support team meetings drift because nobody guards the clock and the group rehashes history instead of building a plan. This protocol fixes both: assign four roles, work seven timed segments, and leave with one problem named, one goal set, one intervention chosen, and a follow-up date on the calendar.
Facilitator
Keeps the group on the protocol and moves it forward.
Timekeeper
Guards each segment and calls time out loud.
Recorder
Captures the problem, goal, plan, and who/what/when.
Case point person
Brings the data and owns the follow-up.
30:00
Current segment
Press start to begin
Do
Protect the 30 minutes — start and end on time.
Work one priority concern per meeting.
Write the goal in numbers, with a date.
Choose one intervention and define its dosage.
Assign a name and a due date to every action.
Set the follow-up date before anyone leaves.
Don't
Re-tell the student's whole history.
Stack five interventions "to be safe."
Confuse "we talked about it" with "we made a plan."
Set a vague goal like "improve behavior."
Skip the fidelity and family-communication step.
Leave without a date to look at the data again.
Five minutes of prep saves the meeting. Before you sit down, the case point person pulls the current screening and progress data, fills in the student, concern, and existing supports on the note-catcher, and sends it with the agenda. The 30 minutes are for deciding — not for hunting down numbers.
This protocol reflects the standard MTSS/RTI problem-solving model (problem identification, problem analysis, plan development, plan evaluation) used by student support and intervention teams. It is a structure for your team's work, not a substitute for your district's adopted SST process, eligibility procedures, or the professional judgment of the people who know the student. Adapt the timing to your team.